- 7440 E Pinnacle Peak Rd, Scottsdale, AZ 85255
- 1-833-DODSC01
- [email protected]
The Department of Defense Specialist Corporation (DODSC) is committed to protecting the
privacy and security of our members and users. This Privacy Policy explains how we collect,
use, disclose, and protect your personal information when you engage with our training
programs, summits, and members-only portal.
By using our services, you agree to the collection and use of your information as described in
this Privacy Policy.
We collect personal data that you voluntarily provide when you:
● Register for Events or Training Programs – Name, contact details (email, phone
number), payment information.
● Attend Summits or Live Events – Badge scans, check-ins, participation in Q&A
sessions, session recordings.
● Access the Members-Only Portal – Login credentials, user activity, and engagement
data.
● Communicate with Us – Email correspondence, phone inquiries, and other direct
interactions.
● Use Our Website – IP address, cookies, browsing behavior, and analytics data.
We may also collect non-personal information such as aggregated statistics about service
usage.
DODSC hosts summits, training workshops, and networking events that may require the
collection of additional attendee data.
A. Event Registration DataWhen you register for an event, we may collect:
● Name, email, phone number, company name, job title
● Payment details (processed securely through third-party vendors)
● Meal preferences or accessibility accommodations (if requested)
This information is used solely for event-related purposes, such as processing registration,
sending event confirmations, and accommodating special requests.
B. Badge Scanning & Attendance Tracking
● At live events, we may use badge scanning technology to track session attendance.
● This data helps us improve event planning and provide customized content.
● Attendees may opt-out of badge scanning by notifying event staff.
C. Session Recordings & Photography
● DODSC may record event sessions (audio, video, photography) for educational,
marketing, or archival purposes.
● By attending, you consent to potential inclusion in event recordings.
● If you do not wish to be recorded, notify us in advance at [Your Support Email].
D. Sharing Event Attendee Data with Partners
● Some events may include sponsors or exhibitors who request access to attendee lists.
● Attendees may opt-in to sharing their contact details with third parties.
● DODSC will not sell attendee lists or share personal data without consent.
E. Virtual Event Data
If you participate in a virtual summit, we may collect:
Webinar participation data (chat logs, questions asked, poll responses
IP addresses and technical information to ensure service functionality)
This data is used to enhance user experience and technical support.
We use the collected information to:
● Deliver Services – Facilitate event registrations, provide training materials, and enable
portal access.
● Enhance User Experience – Personalize content, improve offerings, and conduct user
research.
● Process Payments – Securely process transactions for event fees and membership
dues.
● Communicate with You – Send event reminders, updates, and relevant service
notifications.
● Ensure Security – Prevent fraud, unauthorized access, or misuse of our services.
● Comply with Legal Obligations – Respond to legal requests, enforce agreements, and
comply with regulatory requirements.
DODSC follows industry best practices to protect personal information, including:
● Encryption – Secure transmission and storage of sensitive data.
● Access Controls – Limiting personal data access to authorized personnel only.
● Regular Security Audits – Conducting periodic reviews of security protocols.
● Secure Payment Processing – Using third-party, PCI-compliant payment processors.
Despite these measures, no system is 100% secure, and we encourage users to take
precautions when sharing personal data online.
We do not sell, rent, or trade personal information. However, we may share data in the
following cases:
Service Providers & Partners – With trusted third-party vendors who assist in payment
processing, event hosting, and platform management (under strict confidentiality
agreements).
Legal Compliance – When required by law, court orders, subpoenas, or regulatory
investigations.
Business Transfers – In the event of a merger, acquisition, or business
restructuring, user information may be transferred under the same privacy
commitments.
A. U.S. Privacy Rights (CCPA Compliance for California Residents)
California residents have the following rights under the California Consumer Privacy Act
(CCPA):
Right to Know – You may request details about the personal information we collect,
use, and share.
Right to Delete – You may request deletion of your personal information, subject to
legal exceptions.
Right to Opt-Out – You may opt out of the sale of your personal information (note:
DODSC does not sell personal data).
Non-Discrimination – Exercising your privacy rights will not result in different prices,
services, or access levels.
To exercise your CCPA rights, email [Your Support Email] with “CCPA Request” in the subject
line.
B. European Privacy Rights (GDPR Compliance for EU Residents)
EU/UK residents have additional data rights under the General Data Protection Regulation
(GDPR), including:
Right to Access – Request a copy of the data we hold about you.
Right to Correction – Request corrections to inaccurate or incomplete data.
Right to Deletion (“Right to Be Forgotten”) – Request the deletion of your personal
data.
Right to Restrict Processing – Request a restriction on how we use your data.
To exercise your GDPR rights, email [Your Support Email] with “GDPR Request” in the
subject line.
DODSC does not knowingly collect personal data from children under the age of 13 in
compliance with the Children’s Online Privacy Protection Act (COPPA).
If we discover that we have collected data from a child under 13, we will delete it
immediately.
Parents or guardians who believe their child’s information has been collected may
contact us at [Your Support Email] to request removal
DODSC reserves the right to modify this Privacy Policy at any time. Significant changes will be
communicated via:
Website announcements.
Email notifications (if applicable).
Continued use of our services constitutes acceptance of the revised policy.
For questions or concerns regarding this Privacy Policy, contact us at:
Email: [email protected]
Phone: 833-DODSC01
Address: 7440 E Pinnacle Peak Rd. Scottsdale, AZ 85255
A. Collection of Biometric Data
DODSC does not collect, store, or process biometric data unless:
1. Explicit consent is obtained from the user before collection.
2. The biometric data is used for a specific, disclosed purpose, such as:
○ Facial recognition for event check-in or access control.
○ AI-driven identity verification for secure members-only content.
○ Interactive event features, such as real-time sentiment analysis or
engagement tracking.
If biometric data is required for an event or service, users will be informed in advance and
given the option to opt out.
B. Purpose & Use of Biometric Data
Biometric data, if collected, will be used only for:
Event Security & Access Control – Ensuring only registered attendees enter secure
areas.
Personalized Event Experiences – AI-powered attendee tracking for personalized
content delivery.
portals.
Fraud Prevention – Verifying user identity in high-security training or members-only
DODSC will never sell, lease, or profit from biometric data.
C. User Rights & Consent
Right to Know – Users will receive a clear disclosure before biometric data collection.
Right to Opt-Out – Users may decline facial recognition or AI-driven identity
verification without penalty.
Right to Deletion – Upon request, biometric data will be permanently deleted, unless
legally required to retain it.
Right to Data Access – Users may request details about any biometric data collected.
To exercise these rights, email [email protected] with “Biometric Data Request” in
the subject line.
D. Data Storage & Protection
If biometric data is collected, DODSC will:
Store data securely in encrypted form using industry standards.
Retain data only for the minimum period required and delete it after [Insert
Retention Period], unless a legal obligation requires retention.
Never share biometric data with third parties except for authorized security
vendors or as required by law
E. Compliance with Biometric Laws
DODSC ensures compliance with:
Illinois Biometric Information Privacy Act (BIPA) – Requires written consent before
collecting biometric data.
California Consumer Privacy Act (CCPA) – Grants California residents the right to
access, delete, and opt out of biometric data collection.
Texas Capture or Use of Biometric Identifier Act (CUBI) – Prohibits commercial sale
of biometric data and mandates user consent.
General Data Protection Regulation (GDPR, EU) – Requires a clear, specific legal
basis for biometric data processing and data deletion upon request.
F. Third-Party Vendors & AI Tools
If DODSC uses third-party facial recognition, AI-driven analytics, or biometric
identity verification services, users will be notified before use.
All vendors must comply with U.S. and international data protection laws and provide
security assurances.
G. Biometric Data Deletion Policy
Biometric data will be:
Deleted within [Insert Timeframe] after the event unless needed for ongoing security
or legal reasons.
Permanently removed from all DODSC systems unless the user opts into continued
biometric use (e.g., secure portal login).
Users may request deletion at any time by contacting [Your Support Email].
For questions or concerns about biometric data usage, contact us at:
Email: [email protected]
Phone: 833-DODSC01
Address: 7440 E Pinnacle Peak Rd. Scottsdale, AZ 85255
✅ Explicit Biometric Data Protection Measures – Covers facial recognition, AI-driven
event features, and identity verification.
✅ Clear Opt-Out & Consent Policy – Ensures users control their biometric data usage.✅ Legal Compliance (BIPA, CCPA, GDPR, Texas CUBI) – Prevents unauthorized biometric
data collection or misuse.
✅ Secure Storage & Retention Policy – Guarantees encrypted data storage & automatic
deletion after a set timeframe.
DODSC may use third-party biometric data processors, such as facial recognition software,
AI-powered identity verification tools, or event analytics platforms.
All third-party biometric vendors must:
✅ Comply with U.S. federal, state, and international biometric data laws, including:
Illinois Biometric Information Privacy Act (BIPA)
California Consumer Privacy Act (CCPA)
Texas Capture or Use of Biometric Identifier Act (CUBI)
General Data Protection Regulation (GDPR, EU/UK)
✅ Sign a Biometric Data Protection Agreement (BDPA) with DODSC, which must include:
Strict data protection obligations (encryption, limited access, compliance with security laws).
No sale, sharing, or unauthorized retention of biometric data.
Defined data retention limits (e.g., automatic deletion after [X] days unless legally
required).
User opt-out mechanisms before data collection.
✅ Undergo an annual security audit to verify compliance with biometric data laws.
✅ Provide a Data Breach Notification Plan in case of unauthorized access to biometric data.
A. Written Consent Requirement
Before collecting biometric data, DODSC requires explicit, written consent from users.
Users will receive:
📜 A Biometric Data Collection & Consent Form detailing:
The type of biometric data collected (e.g., facial recognition, voiceprint, AI identity verification).
The purpose of collection (e.g., event access control, personalized AI-driven
experiences).
The retention period (e.g., data is deleted within [X] days unless legally required to
retain).
Their right to withdraw consent at any time.
How their data is protected and shared.
👤 Users must opt in before biometric data is collected. No biometric data will be captured
by default.
B. Right to Opt-Out
Users can decline biometric data collection without penalty.
Alternative authentication methods (e.g., manual check-in at events) will be provided
for those who opt out.
Users may withdraw consent at any time by emailing [Your Support Email], and
DODSC will delete their biometric data within [X] business days.
C. Data Retention & Deletion
Biometric data will be automatically deleted within [X] days after the event, unless required by law.
If a user withdraws consent, biometric data will be deleted immediately.
To ensure compliance, DODSC will:
✅ Conduct routine compliance audits of third-party biometric data vendors.
✅ Maintain biometric data access logs to track usage.
✅ Encrypt all biometric data and limit access to authorized security personnel only.
✅ Implement breach notification protocols if biometric data is compromised.
Users may submit requests to:
📩 Request Access: Obtain a copy of biometric data collected about them.
📝 Request Deletion: Have their biometric data permanently deleted.
❌ Opt-Out or Withdraw Consent: Stop the use of their biometric data.
🔹 To submit a request, email [email protected] with “Biometric Data Request” in
the subject line.
For questions or concerns about biometric data usage, contact:
Email: [email protected]
Phone: 833-DODSC01
Address: 7440 E Pinnacle Peak Rd. Scottsdale, AZ 85255
Key Enhancements in This Version:
✅ Strict Vendor Compliance Requirements – All third-party AI tools & facial recognition
vendors must sign a Biometric Data Protection Agreement (BDPA).
✅ Mandatory Written User Consent – No biometric data collection without user opt-in.
✅ Defined Data Retention Limits – Automatic deletion within [X] days unless required by
law.
✅ Right to Withdraw Consent & Opt-Out Mechanisms – Users can opt out anytime
without affecting their event access.
✅ Breach Notification Protocol – Requires third-party vendors to report data leaks
immediately.
Biometric Data Collection & Consent Form
Department of Defense Specialist Corporation (DODSC)
Effective Date: [Insert Date]
The Department of Defense Specialist Corporation (DODSC) values your privacy and is
committed to protecting your personal data. This Biometric Data Collection & Consent Form
explains:
✅ What biometric data we collect
✅ Why we collect it
✅ How it will be used, stored, and protected
✅ Your rights regarding biometric data
By signing this form, you acknowledge that you understand and consent to the collection and
processing of your biometric data as outlined below.
If you opt in, DODSC may collect and process the following biometric data:
📌 Facial Recognition Data – Used for event check-in, access control, and identity
verification.
📌 Voice Recognition Data – Used for interactive AI-driven features during summits or
training sessions.
📌 AI-Driven Sentiment Analysis – Used for engagement tracking and improving event
experiences.
No biometric data will be collected without your prior written consent.
Your biometric data will only be used for the following purposes:
Fast & Secure Event Check-In – Facial recognition for seamless event entry.
Enhanced Event Experiences – AI-driven personalization of event content.
Security & Fraud Prevention – Preventing unauthorized access to restricted areas.
DODSC will never sell, lease, or profit from biometric data.
Your biometric data will be deleted automatically within [X] days after the event
unless retention is legally required.
If you withdraw consent, your biometric data will be deleted immediately.
DODSC takes your privacy seriously and implements strict security measures:
🔐 Encryption – All biometric data is stored in encrypted form.
🔑 Access Controls – Only authorized personnel have access to biometric data.
📅 Automatic Deletion – Data is erased after the retention period.
⚠ No Third-Party Sharing Without Consent – Data
You have the right to:
✅ Access Your Data – Request a copy of any biometric data collected about you.
✅ Request Deletion – Have your biometric data permanently deleted.
✅ Withdraw Consent at Any Time – Opt out of biometric data collection without affecting
your event access.
📩 To withdraw consent or request deletion, contact: [Your Support Email].
☑ I have read and understand this Biometric Data Collection & Consent Form.
☑ I consent to the collection and use of my biometric data as described above.
☑ I understand I can withdraw consent at any time by contacting DODSC.
Full Name:
________________________________________
Email:
________________________________________
Phone:
________________________________________Event Name:
Date:
Signature:
________________________________________
________________________________________
________________________________________
Key Features in This Consent Form:
✅ Clear Disclosure – Users understand exactly what data is being collected.
✅ Explicit Opt-In Required – No biometric data collected without written consent.
✅ Strong Security & Data Protection – Encryption, access controls, and automatic
deletion.
✅ Easy Opt-Out & Data Rights – Users can withdraw consent or delete their data
anytime.
@2025 Designed For DODSC
